Contract Administrator – Water Infrastructure

Melbourne Permanent / Full Time

Founder of The Project Diary and Intuitivity RPO - Recruitment Leader 25 Years +Getting to a point of making your career a lifestyle you love, is everyone’s dream. You don’t work every day but simply enjoy the ride with every experience. Starting in recruitment when we had paper records and watching everything about it evolve over half my life, has given me a passion to change the industry through best practice technology advancements that make our services amazing. Our ability to streamline processes and use social media to indeed find anyone, our commitment to a beautiful experience and the way that we embrace continuous improvement in everything that we do leaves the industry behind and stuck in its ways to protect its revenue. It’s time to change for the better and that takes a bold, continuous but tenacious commitment to service that is acknowledged at the core of this business to enable that change. My passion for people is evident in everything that I do and when you get to know me and what I am trying to achieve, you will understand. Let’s talk confidentially about your business and your career future. I have worked in the staffing solutions space both in the UK and in Australia and into the APAC regions within Finance, Accounting, Industrial, Commercial, Risk Management, Project Management, Engineering, Cyber Security and IT, Construction, Mining, Oil and Gas, within all levels including Technical Senior level, and Executive roles.

Recruiter :
Marc Hughes

Marc Hughes
  • Growing Project Management company, Inner Melbourne based, great perks!
  • Dive into water projects to steer contracts, tackle risks & crunch numbers
  • Base + Super + Phone + Flexible + CBD Location
The Company

This award-winning project management consultancy are experts in managing detailed medium and large sized construction projects that take place in challenging live and public environments specialising in local government, education, aged care, social housing, sport & recreation, and significant public transport infrastructure sectors.

They help clients to define their objectives, develop the project brief, and support the entire project lifecycle from inception, feasibility & business case development, to design, procurement, construction & project delivery in a collaborative approach.

The commitment to their clients is to deliver projects on time, on budget with a high attention to quality and safety and to ensure the identification of best practice methodology which underlines their determination to deliver innovative and sustainable design outcomes for clients and the intended end users.
The Role

We are seeking a meticulous and experienced Contract Administrator to support projects in the areas of Water-Wastewater, Drainage, Waterways and Wetlands, and Utilities.

The ideal candidate will have a strong background in contract management and administration within the government sector, preferably on the client side, though contractor-side experience will also be considered.

This role involves overseeing the development, execution, and management of contracts throughout the project lifecycle, ensuring compliance with legal and regulatory requirements.
Key Responsibilities:

Contract Development and Management:
  • Draft, review, and negotiate contracts, ensuring alignment with project requirements, regulations, and standards.
  • Prepare and manage contract documents, ensuring compliance with company policies and legal requirements.
Compliance and Risk Management:
  • Monitor compliance with contract terms and conditions, addressing potential risks or issues.
  • Conduct regular audits and reviews to ensure adherence to contractual obligations and regulatory requirements.
Contract Execution and Administration:
  • Oversee contract execution, ensuring all parties meet their obligations and maintain comprehensive records.
  • Coordinate with project teams and stakeholders to facilitate contract administration and project delivery.
Change Management and Dispute Resolution:
  • Manage contract changes and variations, ensuring proper documentation and approval.
  • Address and resolve contractual disputes or issues promptly and liaise with legal counsel as needed.
Financial Management:
  • Monitor and manage contract budgets, ensuring expenditures are within approved limits.
  • Process and review invoices, payments, and financial claims related to contracts.
Stakeholder Engagement:
  • Establish and maintain strong relationships with clients, government authorities, and other stakeholders.
  • Provide regular updates and reports to senior management and stakeholders on contract status and changes.
Documentation and Reporting:
  • Prepare and maintain comprehensive contract documentation, ensuring accuracy and accessibility.
  • Provide regular updates and reports on contract performance and compliance.
Qualifications and Skills
  • Bachelor degree in Business Administration, Contract Management, Law, or a related field.
  • Professional certification in contract management (e.g., CPCM, CCCM) or equivalent.
  • Minimum of 5 years of experience in contract administration within the Water-Wastewater, Drainage, Waterways and Wetlands, and Utilities sectors.
  • Experience in government sector projects, preferably on the client side.
  • Strong knowledge of contract law, regulations, and best practices and familiarity with environmental regulations and compliance.
  • Excellent negotiation, communication, and interpersonal skills.
  • Ability to manage multiple contracts and deliver results within scope, time, and budget.
  • Proficiency in contract management software and tools.
  • Detail-oriented with strong organisational and analytical skills.
  • Strong problem-solving and decision-making skills.
  • Ability to work effectively under pressure and meet tight deadlines
Remuneration and Benefits
  • You can expect a collaborative and professional work environment with the opportunity for flexible work.
  • You will be supported in your ongoing professional development.
  • You will work alongside a growing team of highly skilled professionals who love what they do.
You will be rewarded with an attractive, competitive remuneration package commensurate with your experience, on the job mentoring and training, health and wellness initiatives and a career path progression plan.
The client office is based in the Melbourne CBD, with excellent amenities, easy vehicle and public transport access, with a hybrid work arrangement of office, client office and home.
This client is an equal opportunity employer committed to providing a working environment that embraces and values gender equality, diversity and inclusion.
All applicants must have the right to live and work in Australia.
If this sparks your interest, and aligns to your skills, we would like to know more about you, please apply via the link.
For further information about this exciting opportunity, please confidentially apply below on the link or directly on our website at

Referral reward: $0

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